Ensure policy is appropriate to the nature, scale and environmental impacts of its activities, products or services
Ensure policy is available to the public
Ensure policy is documented, implemented, maintained and communicated to all employees
Include committment to comply with relevant legislation and regulations
Include committment to continual improvement and prevention of pollution
Provide framework for setting and reviewing environmental objectives and targets
Implementation and Operation
Communication
Consider processes for external communication on significant environmental aspects and record decision
Establish and maintain procedures for internal communication between levels and functions of the organization
Establish and maintain procedures for receiving, documenting and responding commnication from external parties
Document Control
Ensure documents are legible, dated (including revision dates), identifiable, maintained in an orderly fashion and reetained for a specified period
Ensure that current versions of documents are available to all locations that need them to follow the requirements of the environmental management system
Ensure the adequancy of documents is approved by authorized personnel
Establish and maintain procedures for controlling all documents required by the international standard
Establish and maintain procedures for creating and modifiying documents
Identify obsolete documents retained for legal purposes
Periodically review and revise documents as necessary
Remove obsolete documents from all points of use
Emergency Preparedness and Response
Establish and maintain procedures for preventing and mitigating environmental impacts associated with accidents and emergency situations
Establish and maintain procedures to identify and respond to accidents and emergency situations
Periodically test emergency response procedures
Review and revise as necessary emergency prepardness and response procedures
Environmental Management System Documentation
Establish and maintain information, in paper or electronic form, that describes the core elements of the management system and their interaction
Establish and maintain information, in paper or electronic form, that provides direction to related documentation
Operational Control
Communicate relevant procedures and requirements to suppliers and contractors
Establish and maintain procedures to cover situations whose absence could lead to deviations from the stated environmental policy
Establish and maintain procedures to identify significant environmental aspects of goods and services used by the organization
Identify operations and activities (including maintenance) that are assosciated with significant environmental aspects
Stipulate operating criteria for all procedures
Structure and Responsibility
Appoint management representative(s) to ensure the environmental management system has been implemented in accordance with the international standard
Appoint management representative(s) who will report on the performance of the environmental management system
Defines roles, responsibilities and authorities regarding environmental management
Provide necessary resources essential to the implementation and control of the environmental management system
Training, Awareness and Competence
Ensure personnel performing tasks that can cause significant environmental impacts are competent on the basis of education, training or experience
Establish and maintain procedures for training employees about conformance with environmental policy and procedures
Establish and maintain procedures for training employees about significant environmental impacts and the benefits of improved personal performance
Establish and maintain procedures for training employees about the potential consequences of departure from specified operating procedures
Establish and maintain procedures for training employees about their roles and respnsibilities in achieveing conformance with the environmental policy and procedures
Identify training needs for the organization
Train personnel whose work will have a significant impact on the environment
Management Review
Document review of environmental management system
Review environmental management system to ensure its suitability, adequacy and effectiveness
Planning
Environmental Aspects
Ensure aspects related to significant impacts are considered in setting environmental objectives
Establish and maintain procedures to identify environmental aspects of activities, products or services
Keep information relating to environmental aspects up-to-date
Environmental Management Programs
Amend environmental programs when necessary to ensure management applies to new or modified developments or activities
Designate responsibility for achieveing objectives and targets for all relevant functions and levels within the organization
Establish and maintain program to achieve environmental objectives and targets
Identify time-frame for achieveing objectices and targets
Legal and Other Requirements
Establish and maintain procedures to identify legal requirements applicable to environmental aspects of activities, products and services
Objectives and Targets
Consider legal requirements, significant environmental aspects, technological options and financial, operational and business requirements when establishing objectives
Establish and maintain documented environmental objectives and targets for all relevant functions and levels within the organization
Make environmental objectives consistent with the environmental policy
Checking and Corrective Action
Environmental Management System Audit
Determine if environmental management system conforms to requirements of the international standard
Determine if environmental management system has been properly implemented and maintained
Establish and maintain procedures for periodic environmental management system audits
Provide audit results to management
Monitoring and Measurement
Calibrate and maintain monitoring equipment
Establish and maintain documented procedures for periodically evaluating compliance with relevant environmental legislation and regulations
Establish and maintain procedures to monitor and measure key characteristics of operations and activities that have a significant impact on the environment
Record information to track performance, operational controls and conformance with environmental objectives and targets
Retain calibration and maintenance records
Non Conformance and Corrective and Preventive Action
Establish and maintain procedures for defining responsibility and authority for handling and investigating nonconformance, mitigating impacts and initiating and completing corrective actions
Implement and record changes to esablished procedures as a result of corrective and preventative actions
Records
Ensure environmental records are legible, identifiable and traceable to the activity, product or service involved
Ensure environmental records are stored and maintained so they are readily retrieveable and protected against damage
Establish and maintain procedures for the identification, maintenance and disposition of environmental records
Establish and record retention times
ISO 14001 Gap Analysis Questions
Has an Environmental Manager been appointed to coordinate ISO 14001?
Do you know what to include in your ISO 14001 system?
Have you issued an Environmental Policy statement?
Are you using a procedure to assess your significant environmental risks?
Have you identified and understand relevant environmental laws?
Are you achieving your environmental objectives?
Do operational staff have environmental responsibilities?
Are top management allocating resources to environmental management?
Do your employees understand how their work can affect the environment?
Do you have a system for internal and external communications?
Do you have an Environmental Manual of policies and procedures?
Do you involve suppliers and contractors in environmental management?
Do you have plans to protect the environment in emergencies?
Do you measure your emissions and waste?
Arre you using a procedure to check for compliance with applicable laws and regulations?
Are you using a system for handling nonconformances (corrective actions)?
Do you have a system for keeping and managing environmental records and documents?
Do you have a procedure for auditing your ISO 14001 Environmental Management System (EMS)?
Have you audited all your operations?
Have your senior executives completed a management review?
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Environmental Management System Requirements
Has an Environmental Manager been appointed to coordinate ISO 14001?